Fixed-cost overview
Record monthly fixed costs such as salaries, SaaS and rent centrally. All items come together in a monthly and annual overview.
Module: Cost Management
Cost management software – all fixed costs in a single overview
Record salaries, rent, vehicle fleet and SaaS subscriptions in one place. A monthly and annual overview instead of scattered spreadsheets and forgotten contracts.
What is Cost Management?
Cost management refers to the systematic recording, overview and control of a company's ongoing costs. Cost management software brings recurring fixed costs – such as salaries, rent and software subscriptions – together in a central view and makes them visible as a monthly and annual total. The VertooERP Cost Management module records these cost blocks in a structured way by areas such as personnel, vehicle fleet and software, so that you always know which fixed expenses arise each month. Sensitive areas such as personnel costs are accessible exclusively to cost admins.
Challenges
Sound familiar?
Fixed costs spread across many spreadsheets
Salaries in one file, rent in the next, SaaS subscriptions somewhere in your inbox. There is no reliable overall total per month.
Notice periods missed
A SaaS contract renews automatically because no one kept track of the deadline. Costs keep running even though the tool has long been unused.
Salary data without clear access rules
Personnel costs sit in open files. Who has access and who does not is not properly regulated – a problem with sensitive data.
No annual view of fixed costs
On a monthly basis it barely stands out, but over the year it adds up. Without an annual overview, the basis for budgeting and planning is missing.
Features
Cost Management in detail
The module divides ongoing costs into clearly separated areas – from the general fixed-cost overview to the detailed management of personnel, vehicle fleet and software.
Monthly and annual view
See the total of your fixed costs per month and projected across the year. This makes visible what actually arises over the long term.
Personnel management
Manage salaries, employment contracts, salary changes and terminations. This area is accessible exclusively to cost admins.
Access for cost admins only
Sensitive personnel costs are restricted to cost admins. Salary and contract data thus remain reserved for a defined group of people.
Vehicle fleet
Manage your vehicles centrally in the vehicle fleet area and bring the inventory of company vehicles together in one place.
Software and SaaS subscriptions
Record subscriptions with name, provider, URL, cost, billing cycle, contract, notice period, seats and status – full visibility of your SaaS expenditure.
Contracts and deadlines in view
For each SaaS subscription you store the contract and notice period. This way the contract term and notice period are documented per subscription and can be viewed at any time.
Costs structured by area
Personnel, vehicle fleet and software are cleanly separated areas. This makes the origin of every cost item traceable.
FAQ
Questions about Cost Management
What is cost management software?
Cost management software records a company's ongoing costs centrally and presents them clearly. In the VertooERP Cost Management module, monthly fixed costs such as salaries, rent and SaaS subscriptions are recorded in a structured way and presented as a monthly and annual overview.
Which cost types can I record in the module?
You record recurring fixed costs such as salaries, rent and SaaS subscriptions in a single overview. In addition, there are dedicated areas for personnel, vehicle fleet and software, in which the respective costs are managed in detail.
Who has access to the personnel and salary data?
The personnel area with salary management, employment contracts, salary changes and terminations is accessible exclusively to cost admins. Sensitive personnel data thus remains reserved for a defined group of people.
How do I keep track of notice periods for SaaS subscriptions?
In the software area you store details for each SaaS subscription such as provider, cost, billing cycle, contract, notice period, seats and status. This way contract terms and deadlines are documented in one place.
Can I see my fixed costs per month and per year?
Yes. The recorded fixed costs come together in a monthly and annual overview. This lets you see both the monthly burden and the total of your ongoing costs projected across the year.
Can I also manage my vehicle fleet in cost management?
Yes. The vehicle fleet area serves the central management of your vehicles and brings the inventory of company vehicles together in one place.
More in the ERP
More modules
A fit for your industry
Keep fixed costs centrally in view
See the Cost Management module in a demo – from the fixed-cost overview through personnel and vehicle fleet to SaaS contracts and notice periods.
Request a demo