Receipts
Invoices, quotations, credit notes and cancellations with a service period. The receipt number is assigned dynamically, and the due date is derived from the customer's payment terms.
Module: Accounting
Accounting software for SMEs – integrated into your ERP
From the invoice through open items and the cash book to P&L/BWA and DATEV export: the accounting module maps your ongoing accounting in a GoBD-compliant way within a single application.
What is Accounting?
Accounting refers to the systematic, complete recording of all of a company's business transactions in receipts and accounts. For small and medium-sized enterprises, accounting software for SMEs maps these processes digitally – from creating receipts through open items and the cash book to evaluation as a P&L or BWA. The VertooERP accounting module works with the SKR03 chart of accounts, exports to DATEV and is designed to be GoBD-compliant (GoBD are German tax-compliance principles), so that receipts are stored in an immutable form and changes are logged in the audit trail.
Challenges
Sound familiar?
Receipts across multiple tools
Invoices in a word processor, open items in Excel, cash receipts in a folder – with no consistent receipt number and no link to the customer record.
Unclear open items
Which invoice is overdue, which is almost due? Without an up-to-date open-items list with an ageing structure, you lack an overview of outstanding payments.
Payment reminders by hand
Tracking due invoices and contacting customers individually takes time – and is easily forgotten or sent twice in day-to-day business.
Doubts about GoBD compliance
Are receipts immutable? Is every change traceable? Without an audit trail and immutable receipts, uncertainty towards the tax office remains.
Features
Accounting in detail
The accounting module covers the ongoing accounting of small and medium-sized enterprises in a single application – from creating receipts through to evaluation and export to the tax adviser or tax office.
Open items (open-items list)
All unpaid receipts in a single list with an ageing structure (ageing buckets). Overdue items are highlighted in colour, so that the need for action is immediately apparent.
Cash book
Cash receipts and cash payments with a running balance. A monthly filter narrows the entries down to the desired period.
P&L / BWA
Monthly overview of income and expenses as a bar chart with the key figures – for a quick look at the economic situation.
SKR03 account assignment
Receipts are assigned to the SKR03 chart of accounts with 47 accounts. This creates the basis for a clean DATEV export to the tax adviser.
Payment reminders
Due invoices trigger automatic reminder emails. A cooldown of 7 days prevents a customer from being contacted several times in quick succession.
DATEV export & advance VAT return
Booking data can be exported to DATEV; supplemented by the advance VAT return – for handover to the tax adviser and tax office.
GoBD-compliant
Receipts are stored in an immutable form, and every change is logged in the audit trail. With XRechnung, ZUGFeRD, bank reconciliation and a three-stage dunning process, the module covers the formal requirements.
FAQ
Questions about Accounting
What is accounting software for SMEs?
Accounting software for SMEs is an application that small and medium-sized enterprises use to keep their ongoing accounting digitally – that is, to create receipts, manage open items, keep the cash book and generate evaluations such as a P&L or BWA. In the VertooERP accounting module, these functions are bundled in a single piece of software together with account assignment to SKR03 and DATEV export.
Is the accounting module GoBD-compliant?
The accounting module is designed to be GoBD-compliant: receipts are stored in an immutable form, and every change is logged in an audit trail. This is complemented by consistent receipt numbering as well as DATEV export. Full GoBD compliance additionally depends on your operational processes and does not replace tax advice.
Does VertooERP support DATEV and the advance VAT return?
Yes. Booking data can be exported to DATEV and handed over to the tax adviser. The advance VAT return is available as a function. For account assignment, the module uses the SKR03 chart of accounts with 47 accounts.
Which types of receipt can I create?
The module creates invoices, quotations, credit notes and cancellations, each with a service period. The receipt number is assigned dynamically, and the due date is derived automatically from the customer's stored payment terms.
How do I keep track of outstanding invoices?
The open-items list shows all open items with an ageing structure (ageing buckets), with overdue amounts highlighted in colour. For due invoices, the system sends automatic payment reminders with a cooldown of 7 days; in addition, a three-stage dunning process is available.
Does the module support e-invoices such as XRechnung and ZUGFeRD?
Yes. The accounting module supports the e-invoice formats XRechnung and ZUGFeRD, which are increasingly mandatory in the B2B sector. Additionally, a bank reconciliation for assigning payments as well as the DATEV export are available.
More in the ERP
More modules
A fit for your industry
Accounting and ERP in a single application
The accounting module is part of VertooERP and can be activated individually. See how receipts, open items, the cash book and DATEV export work together in your company.
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